Financial Information

Special Courses

The College reserves the right to set appropriate fees and tuition for any special courses which may be offered after publication of this catalog.

Student Financial Obligations & Expectations

Students Responsibility for Information

  • South Texas College students are responsible to take the time to become familiar, review, understand, and abide by the College's policies, regulations, procedures, requirements, deadlines, and tuition and fees regarding to the student financial account as described in all official College publication items. Publication items include, but are not limited to:  Course Catalog, Student Handbook, Course Schedule, Flyers, Posters, Postcards, Student Guide, Due Date Pocket Calendar, Website, Emails, and the JagNet portal.
  • South Texas College reserves the right to make changes to policies, regulations, procedures, requirements, deadlines, and tuition and fees at any time and as necessary; once these changes have been made they shall be posted online, whereby they shall take effect. Students are encouraged to check online at SouthTexasCollege.edu for the updated versions of all South Texas College Board of Trustees approved policies, procedures, regulations, requirements, deadlines, and tuition and fees.
  • South Texas College students are also responsible for ensuring that the College has their personal contact information such as current mailing address and phone number up-to-date. Students may update it online using their JagNet account.
  • South Texas College uses e-mail as the primary means for communication and it is the students responsibility to not only activate the student college email but to review the content emailed regularly. Students may choose to have the official college emails redirected to another address and are not relieved of the responsibilities of the communication that is sent by the College.
  • Students may not use administrative, clerical or technical billing errors to absolve any financial responsibilities to pay the correct amount of tuition, fees and other associated financial obligations assessed as a result of registration at the College.

Student Financial Obligation

  • South Texas College wishes to be transparent about the financial expectations of students to the College. All students must acknowledge that they have read and understand the Financial Obligation Agreement terms, three times during the year of their attendance at the college before they can gain access to student information services via the schools online portal referred to as JagNet. All students are responsible for becoming familiar with the College's policies regarding the student financial account, and the student responsibilities under those policies.
  • The Student Financial Obligation Agreement terms detail the student’s responsibility to remit payment for charges incurred at the College as well as repercussions of non-payment. Students must meet all financial obligations to the College by established deadlines. To read and accept the Student Financial Obligation Agreement, log into JagNet > Additional Student Services > Student Financial Obligation Agreement.

  • Questions regarding the Student Financial Obligation terms may be directed to the Business Office- Cashier Department.

Contact Consent

  • The contact consent, as part of the Student Financial Obligation Agreement, allows South Texas College and its agents and contractors to contact the student to their current and/or future cellular phone number(s), email address(es) or wireless device(s) regarding delinquent student account(s)/loan(s), any other debt owed to South Texas College. Agents and contractors may use automated telephone dialing equipment, artificial or pre-recorded voice or text messages, and personal calls and emails, in the effort to contact the student. A student may withdraw the Contact Consent by submitting a written request to the South Texas College Cashier’s Office.
  • Questions regarding the Contact Consent may be directed to the Business Office- Cashier Department.
  • To read and accept the Contact Consent, log into JagNet > Additional Student Services > Consent To Do Business Electronically (Contact Consent Opt-In/1098T opt-in/Title IV Authorization) > Contact Consent (Opt-In)

Consent To Do Business Electronically With South Texas College

  • As part of the Student Financial Obligation Agreement, the consent to do business electronically with South Texas College covers primary institutional student business functions. Agreeing to receive the 1098-T tax forms electronically through online access. Students will be able to view and print a paper copy of their 1098-T by accessing their JagNet account. A student may withdraw the consent of receiving the 1098-T tax forms electronically by submitting a written request to the South Texas College Cashier’s Office.

  • Questions regarding the 1098-T opt-in may be directed to the Business Office- Cashier Department.
  • To read and accept the 1098-T opt-in, log into JagNet > Additional Student Services > Consent To Do Business Electronically (1098T Opt-In/Title IV Authorization) > Consent To Do Business Electronically (1098T Opt-In)

Authorization To Use Title IV To Pay For Other Educationally Related Charges

  • Federal student financial aid can only cover “institutional charges” vs. "non-institutional charges" as defined by the U.S. Department of Education - Federal Student Aid Handbook 2016-2017, Volume 4 Processing Aid and Managing FSA Funds, Chapter 2- Disbursing FSA Funds, Institutional Charges. This definition includes current year charges for tuition and fees, and on-campus room and board, and other educational expenses that are paid to the school directly; it also includes other fees such as: lab fees, registration fees, and other specialized departmental or college fees associated directly with taking a class. A charge does not have to appear on a student's account to be considered an institutional charge. Unless authorization is received by the student, federal financial aid cannot be used to cover non-institutional charges such as, but not limited to:  library fines, parking fines, parking permit fees, returned check fees, installment plan processing fees, repeat fees, or any other charges not directly associated to taking a class.
  • Students may choose to opt-in to provide authorization to pay for non-institutional or other educationally related charges with federal financial aid, and may still owe a balance on the student account in which the class(es) may be dropped for non-payment if the outstanding balance is not secured on a payment plan. The outstanding balance may cause a “hold” for unpaid charges, which would block registration for future semesters, obtaining grades, and receiving transcripts. In addition, failure to make payment may result in the account being sent to a contracted Third Party (Collection Agency) to file an adverse report with credit bureaus. Student will be responsible for the fees of any collection agency, which may be based on a percentage at a maximum of thirty percent of the debt, and all costs and expenses, including reasonable attorney's fees, late fees, interest and/or court costs, incurred with the collection of any monies due to the College. Fees will be assessed regardless of payment method.
  • To read and accept the Authorization To Use Title IV To Pay For Other Educationally Related Charges, log into JagNet > Additional Student Services > Consent To Do Business Electronically (1098T Opt-In/Title IV Authorization) > Title IV Authorization (Opt-In/Opt-Out).

Admittance to Class

  • A student who is indebted to South Texas College will not be allowed to register until he/she has cleared all financial obligations due to the College and cleared all Business Office and other applicable holds; Failure to pay a debt owed to the College may result in dismissal from attending classes after a specific announced date, ineligibility to take final examinations, or to register until such debts are paid. Transcripts, grades, or information about the student will not be released until such debts are paid.
  • Any unpaid and outstanding balance(s) may be forwarded within 60-90 days after the semester has ended to a contracted Third Party (Collection Agency) to reflect the student's credit worthiness. The student will be responsible for the fees of any collection agency, which may be based on a percentage at a maximum of thirty percent of the debt, and all costs and expenses, including reasonable attorney's fees, late fees, interest and/or court costs, incurred with the collection of any monies due to the College.
  • Bankruptcy: College tuition, fees and other charges are a debt incurred for educational purposes and are considered a Qualified Educational Loan as defined in section 221 (D)(1) of the Internal Revenue Code. Therefore this debt is not dischargeable pursuant to United States Bankruptcy Section 523(a)(8) and may not be dischargeable in bankruptcy. In addition, student may still owe the debt to the college after the bankruptcy.

Registration

  • A time period will be set aside each term or semester to permit students to register. For registration open enrollment periods, visit the Enrollment Center; total tuition and fees will be due at this time. Installment payment plans and an emergency loan program are available during the open enrollment period.

  • South Texas College students are responsible for becoming familiar with the current tuition and fee charges. The estimated tuition and fee charges are per semester and are subject to change upon approval of the Board of Trustees of South Texas College and upon changes in the Texas Higher Education Coordinating Board requirements or other regulatory entity requirements and may be found online at SouthTexasCollege.edu/go/cashiers.

Payments

  • Students are responsible for paying the total cost for tuition and fees on the day of registration by means of cash, personal check, credit card (Visa, Discover, and MasterCard), money orders or a cashier's check. Students may mail-in their payment. Mailed payments must be received and processed by the due date.
  • Failure to pay the required amount for tuition and fees may cause your classes to be automatically dropped; however, be aware that you may still be liable for certain fees. This also applies to student accounts that have a remaining outstanding balance and are under financial aid or are being sponsored by a third party, i.e., Texas Rehabilitation Commission, employer or any other source.
  • Failure to make payment or payment arrangements on any outstanding balance(s) may result in the account being sent to a contracted Third Party (Collection Agency) to file an adverse report with credit bureaus. Student will be responsible for the fees of any collection agency, which may be based on a percentage at a maximum of thirty percent of the debt, and all costs and expenses, including reasonable attorney's fees, late fees, interest and/or court costs, incurred with the collection of any monies due to the College. Fees will be assessed regardless of payment method.
  • Financial Aid credits may be applied to any prior term balances. It is the student's responsibility to follow up on any unpaid balances; and have to be paid by the student directly. Failure to pay a debt owed to the College may result in dismissal from attending classes after a specific announced date, ineligibility to take final examinations, or to register until such debts are paid. Transcripts, grades, or information about the student will not be released until such debts are paid.

Insufficient Funds, Stop Payment and Other Returned Checks

  • Immediate restitution of funds must be made when a check is returned by a bank. Students who have established an insufficient check status on their student account will be required to pay by means of cash, cashier's check, money order or credit card. Checks will not be accepted.
  • To clear a returned check, the student must contact the Cashiers' office to pay for the check. A $30 fee will be charged on all returned check items.
  • If the check is not paid by the end of the semester, the account becomes delinquent and consequently will be released to one of the external collection agencies or to the District Attorney. Any fees assessed by the collection agency, which may be based on a percentage at a maximum of thirty percent of the debt, and all costs and expenses, including reasonable attorney's fees, late fees, interest and/or court costs incurred will be the student's responsibility.
  • Checks returned by the bank due to accounts closed or stop payments are not re-deposited.
  • Stopping payment on tuition checks will be considered as an NSF item. Stop payments do not constitute an official withdrawal from the College. An official withdrawal must be processed at the Enrollment Center.
  • A student who is indebted to South Texas College will not be allowed to register, request official transcripts, receive grades, or receive any other information.

Schedule Changes

(Adding and Dropping Courses)

  • If you add a class after your initial payment, it is your responsibility to pay the additional tuition and fees immediately. Failure to do so may result in a drop for non-payment and fees may apply.
  • Students must not assume that they will automatically be dropped or withdrawn from their classes if they do not attend.
  • Stopping payment on a tuition check does not constitute an official withdrawal from classes. An official withdrawal occurs when a Schedule Change Form is submitted to and processed at the Enrollment Center.
  • Dropping and adding a course of equal value is considered an even exchange when done on the same day before the twelfth class day during the Fall and Spring semesters, and fourth class day during the Summer sessions. The student is responsible for the drop/add fee as per the tuition and fees schedule.
  • South Texas College will refund a percentage of collected tuition and mandatory fees to students who officially withdraw from their classes, according to the refund schedule established by the Texas Higher Education Coordinating Board.
  • Students who officially withdraw from all classes at South Texas College will be assessed a one-time withdrawal fee as per the tuition and fees schedule.

Payment Options

  • Payment options such as Installment Plans or Emergency Loans are subject to availability and are offered during the open enrollment period to pay for tuition and registration fees in payments, and must be renewed each term.

  • Payment options are a contractual agreement, failure to make payment may result in the account being sent to a contracted Third Party (Collection Agency) to file an adverse report with credit bureaus. Student will be responsible for the fees of any collection agency, which may be based on a percentage at a maximum of thirty percent of the debt, and all costs and expenses, including reasonable attorney's fees, late fees, interest and/or court costs, incurred with the collection of any monies due to the College. Fees will be assessed regardless of payment method.

  • In addition, students who fail to make payment arrangements or full payment of tuition and fees, including any incidental fees, by the due date may be prohibited from registering for classes until arrangements or full payment is made.

Processing period:

  • Fall/Spring Semesters - Available during the processing period: up until the twelfth day of the semester ONLY!!
  • Summer Semesters - Available during the processing period: up until the fourth day of the semester ONLY!!

Installment Plans

Eligible students may select an Installment Plan to pay for tuition and registration fees by installment payments. For payment plan details visit the Cashiers' website at SouthTexasCollege.edu/go/cashiers > Installment Plans & Emergency Loans > Installment Plans

  • To apply, complete the Installment Plan Agreement which is available:
  • Eligibility Requirements:
    • Be enrolled at South Texas College for the semester
    • Must be current on any prior term payment arrangements
    • Minors younger than the applicable age of majority may apply in person to execute the installment agreement. Executing this agreement for educational services provided by South Texas College are a necessity, and the minor is contractually obligated pursuant to the “doctrine of necessaries.”
    • Complete the installment plan agreement available online or at the Cashiers’ Office.
  • Incidental fees associated with the Installment Payment Plan:
    • A processing fee is due at time of enrollment in a plan.
    • A late payment fee is assessed if the total balance due is not paid by “each” scheduled due date.
    • Fees can be found at the tuition and fees schedule.
  • Installment Plan Payment Due Dates, as per Installment Agreement and Cashiers' website.

Emergency Loan Program

(subject to availability)

The Emergency Loan program are short-term loans to pay for textbooks and/or tuition & fees; therefore loans must be repaid. For Emergency Loan details visit the Cashiers' website at SouthTexasCollege.edu/go/cashiers > Installment Plans & Emergency Loans > Emergency Loans

Emergency Textbook Loan:

  • Used to pay for textbooks and/or school supplies
  • No initial payment required
  • Textbook loan will be disbursed on the next scheduled refund date

Emergency Tuition & Fee Loan:

  • Used to pay for Tuition & Fees in payments
  • Initial payment is due at time of application, required percentage is to be paid by the student.
  • Emergency Loan will cover the remaining balance

Student may apply for an emergency loan during the processing period until funds are exhausted. Please note that the student is responsible for 100% of tuition and fees if Emergency Loan funds are not available.

  • Apply In-person at the Cashiers Office:
    • Complete the Emergency Loan Application & Promissory Note
  • Eligibility Requirements:
    • Be enrolled for a minimum of three credit hours
    • Must be current on any prior term payment arrangements and not be in default with any student loans
    • Minors younger than the applicable age of majority may apply in person to execute the installment agreement. Executing this agreement for educational services provided by South Texas College are a necessity, and the minor is contractually obligated pursuant to the “doctrine of necessaries.”
  • Emergency Loan Payment Due Dates, as per the Emergency Loan Application and Promissory Note and Cashiers' website.

Third Party Contracts and Scholarships

  • Third Party contracts constitute written agreements between a third party (i.e., Texas Rehabilitation Commission, WIA) and South Texas College; wherein, payment for tuition and fees for a student is to be paid to South Texas College by a third party. The student must provide the written agreement prior to or on census day and present such agreement or document as a third party voucher, deferment form, or contract to the Student Financial Services office. However, any student registration activity generating a credit balance on the student account may be returned to the third party.

  • Scholarship checks or scholarship award letters received by the student must be presented to the Student Financial Services office at South Texas College.

  • Students are responsible to ensure that all requirements of grantors, lenders, employers and other third party payers are met on a timely basis. Students anticipating payment from financial aid or other sources are ultimately responsible for all charges incurred.

Concurrent Enrollment Fees

Students enrolled at two Texas public institutions of higher education.

  • The total amount of tuition charged at South Texas College may be determined differently if the student registers at more than one Texas public institution of higher education at the same time. Incidental fees are billed by each institution at its regularly authorized rates. The student in this situation is liable for full tuition payment at registration as per Texas Education Code, Title 3 Higher Education, Chapter 54 - Tuition and Fees, Sec. 54.011 Tuition Limit In Cases Of Concurrent Enrollment.

  • Proof of enrollment in the form of a payment receipt from the concurrent institution is required at the Enrollment Center on a semester basis. During the Fall and Spring semesters, proof must be submitted before the twelfth "class day". During the summer sessions, proof must be submitted before the fourth "class day" for evaluation and necessary adjustments. "Class day" refers to South Texas College's scheduled class day, not the students' class meeting days.

  • Appropriate refunds will be determined by payment method and will be issued either by mail to the student’s address on file at the Enrollment Center, or by credit card.